*BARKAN MANAGEMENT COMPANY *
*ASSISTANT MANAGER JOB DESCRIPTION *
The Assistant Manager is responsible for assisting the General Manager/Facilities Manager/Account Executive in the day-to-day management operations of the property.
The individual in this position will have proficiency with
Microsoft Word, Excel, BuildingLink, Yardi, Cinc and Outlook, strong written and oral communication skills, ability to multi-task and be self-motivated.
Condominium management experience is a plus.
*REPORTS TO: General Manager*
*DUTIES AND RESPONSIBILITIES *
* Handling of telephone calls, electronic, and other forms of communication both incoming and outgoing as may be required from Residents, Owners, Realtors, Vendors and Corporate Office in a timely and professional manner.
* Maintain and update as needed all Board of Director, Owner, Resident profiles and required forms for all data bases.
Performs periodic, but no less than annual audits for resident profiles, including all required resident and rental required documentations.
* Oversees Concierge Desk Operations
* Foster and ensure quality based and professional services to residents and clients alike.
* Assist the Facilities Manager as directed by the General Manager in coordinating and scheduling work orders.
Invoicing of work orders.
* Maintain inventory of supplies and material for office, amenities, and staff.
Purchase supplies and materials as necessary.
* Perform general administrative/office duties, including but not limited to filing, typing, faxing, mailings, notices and other correspondence as required.
* Administer paperwork for condo questionnaires, and distribution of new resident package.
* Process and track vendor payments.
* Ensure the highest quality service and responsiveness to all residents
* Assist with preparation and distribution of Monthly Management Package, Minutes, Financials, Annual Meeting¨ Annual Report and Budgets.
Ensure posting on Building Link as required.
* Attendance at Monthly Board Meetings and Annual Meeting, if requested.
* Attendance at Monthly Board Meetings and Annual Meeting, if requested.
* Other duties and projects that may be required by the General Manager.
Job Type: Full-time
Pay: $48,000.
00 - $53,421.
00 per year
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Experience level:
* 1 year
* 2 years
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
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