Secretary / Administrative Assistant

*Secretary / Administrative Assistant* Venesco is looking for a talented Administrative Assistant to support our Chemical Casualty Care Contract at Aberdeen Proving Grounds.
A *Secret Clearance *is required.
*This position is temp to hire *and will require you to be *onsite 5-days/week*.
The ideal candidate will perform the following: * Requisition, sort, and issue office supplies and other equipment throughout the Institute.
Track all procurement orders.
* Use various office automation programs to maintain administration records, retrieve stored information, and present data in a functional format.
The various systems include Microsoft Outlook; Word; Power Point; Internet Explorer; Access; Excel; and Timekeeping in ATAAPS, Defense Travel System, ARIMS and AIRS web to prepare various documents.
* Manage the branch/divisions calendar's and network drive folders to include both SharePoint and Microsoft outlook.
* Help write, assemble and submit DTS travel vouchers for personnel.
Perform all travel requirements for the students attending courses given by the Casualty Care Division at USAMRICD.
* Write correspondence; review and edit documents; route documents for staffing review and review outside of the Institute.
The contractor shall review the format, composition and grammar prior to submission.
* Complete requests for information and taskers as they arise.
* Receive and annotate phone messages.
* Record and type minutes from all meetings within two (2) days of the meeting.
* Assist with timekeeping to include maintaining records, inputting, and tracking time into an excel spreadsheet and/or ATAAPS.
* Assist with in-processing incoming employees.
* Assist the CCCD at USAMRICD in providing courses to outside military and civilians by ensure that medical professional accreditation is available for all courses at MRICD- CCCD; executing the Army Training Requirement and Resources System (ATRRS) , the Resident Individual Training System (RITMS), and all other AMEDD Center and School processes; * Execute educational support and internal controls processes; performing data extraction and analysis from appropriate student databases.
* Use system to announce the courses and instruct staff and students on any change in policy or procedures.
* Perform marketing activities to DoD and civilian markets through multimedia, hardcopy and telephone.
* Design and develop electronic media/data for each course and perform maintenance and testing of multimedia educational and training materials to ensure proper functioning for each course.
* Review/edit developmental computer-based education, classroom, and field training materials; and shall instruct the students on the requirements for training and shall provide direct student support during training activities.
* Coordinate, and arrange conferences, special events, etc.
including preparing agendas, assembling handouts, and notifying participants.
* Receive visitors, answer phones and direct them to proper staff.
* Resolve non-technical problems, both general and specific in nature and communicate the outcome with the division or shop.
Venesco LLC, is an equal opportunity and affirmative action employer.
Venesco is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or status as an individual with a disability.
Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.
Job Types: Full-time, Temp-to-hire Pay: $45,000.
00 - $48,000.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Referral program * Vision insurance Schedule: * 8 hour shift Education: * High school or equivalent (Preferred) Experience: * calendar management: 1 year (Preferred) * travel arrangement: 1 year (Preferred) * database input: 1 year (Preferred) * Microsoft Excel: 1 year (Preferred) * administrative support: 2 years (Preferred) * federal administrative: 1 year (Preferred) Security clearance: * Secret (Preferred) Work Location: In person