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Posted : Friday, September 15, 2023 07:53 AM
The Krieger School of Arts & Sciences is seeking an Administrative Manager to serve as the lead administrator supporting the school’s transnational studies and related programs.
The Administrative Manager partners with program and center leadership by providing strategic direction and managing a variety of complex administrative responsibilities in the areas of financial responsibilities, facility administrative support, events, and the onboarding of new faculty and staff.
The administrative manager fosters improvements in policies and procedures and ensures efficient operations.
Furthermore, the Administrative Manager maintains and nurtures effective communication and partnerships throughout the School and University by conferring with leadership on issues about administrative functions and proactively representing their assigned areas.
The administrative manager is directly responsible for the supervision and performance management of staff.
Specific Duties & Responsibilities Performance Management Supervise administrative staff.
Conduct annual performance reviews of administrative staff.
Oversee staff training and development.
Provide ongoing feedback and constructive criticism.
Prioritize and direct work efforts, giving guidance and direction.
Manage conflict and seek common areas of agreement.
Motivate for higher collaboration and performance.
Conduct interviews and make recommendations for administrative hires.
Financial Oversight Establish and maintain the budgets for each area.
Prepare a detailed annual department budget for approval by the Dean's Office.
Review and approve online payment requests, travel and expense reimbursements, shopping carts, fund transfers, and purchase orders.
Review procurement card transactions to ensure compliance with policies; approve transactions, code paper receipts and maintain records.
Partner with Budget Analyst to track budget trends to ensure fiscal responsibility, creating periodic expense reports for all accounts as needed.
Oversee reconciling of accounts.
Payroll Management Oversee the payroll process for faculty, staff, and visiting scholars.
Initiating ISRs as needed.
Review all payroll budgets for accuracy.
Administration & Facility Management Manage, monitor, and coordinate office space needs as necessary with the Office of Facilities Management.
Maintain a key tracking system for all keys issued to faculty, staff, and students.
Coordinate in collaboration with administrative staff all meetings, and special events for each area.
Oversee program and center website maintenance to ensure accuracy and timeliness of content.
Other duties as assigned.
Special Knowledge, Skills, & Abilities Highly organized and efficient with attention to detail.
Work independently as well as part of a team.
Prioritize multiple responsibilities to meet the demands of a high-volume office environment.
Display excellent communication skills, interacting with faculty, students, and staff using tact, diplomacy, and proper judgment.
Maintain a professional business demeanor in all departmental communications, both internal and external.
Proficiency with databases/spreadsheets and JHU financial systems (SAP).
Knowledge of payroll system and budget administration.
Exercise good judgment with full accountability and in compliance with JHU policies.
Readiness to recognize and define problem areas and to recommend/implement corrective action.
Minimum Qualifications Bachelor's Degree in Business, Finance, Accounting or other related field.
Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources ofa department, center or unit.
Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications MBA or Masters in a related field.
Administrative, supervisory, and financial management experience in a university setting.
Classified Title: Administrative Manager Role/Level/Range: ATP/04/PD Starting Salary Range: Min $62,300 - Min $85,650 - Max $109,000 Annually (Commensurate with experience) Employee group: Full Time Schedule: Mon - Friday, 8:30 am - 5:00 pm Exempt Status: Exempt Location: Hybrid/Homewood Campus Department name: Dean Office of Personnel area: School of Arts & Sciences Total Rewards The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting.
Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement.
More information can be found here: https://hr.
jhu.
edu/benefits-worklife/ Please refer to the job description above to see which forms of equivalency are permitted for this position.
If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.
Additional related experience may substitute for required education on the same basis.
For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice.
A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University.
In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .
Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.
edu .
For TTY users, call via Maryland Relay or dial 711.
For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.
jhu.
edu .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable.
The COVID-19 vaccine does not apply to positions located in the State of Florida.
Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons.
Requests for an exception must be submitted to the JHU vaccination registry.
For additional information, applicants for SOM positions should visit https://www.
hopkinsmedicine.
org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.
jhu.
edu/health-safety/covid-vaccination-information/ .
The following additional provisions may apply, depending on campus.
Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination.
This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing.
Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers.
Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
The Administrative Manager partners with program and center leadership by providing strategic direction and managing a variety of complex administrative responsibilities in the areas of financial responsibilities, facility administrative support, events, and the onboarding of new faculty and staff.
The administrative manager fosters improvements in policies and procedures and ensures efficient operations.
Furthermore, the Administrative Manager maintains and nurtures effective communication and partnerships throughout the School and University by conferring with leadership on issues about administrative functions and proactively representing their assigned areas.
The administrative manager is directly responsible for the supervision and performance management of staff.
Specific Duties & Responsibilities Performance Management Supervise administrative staff.
Conduct annual performance reviews of administrative staff.
Oversee staff training and development.
Provide ongoing feedback and constructive criticism.
Prioritize and direct work efforts, giving guidance and direction.
Manage conflict and seek common areas of agreement.
Motivate for higher collaboration and performance.
Conduct interviews and make recommendations for administrative hires.
Financial Oversight Establish and maintain the budgets for each area.
Prepare a detailed annual department budget for approval by the Dean's Office.
Review and approve online payment requests, travel and expense reimbursements, shopping carts, fund transfers, and purchase orders.
Review procurement card transactions to ensure compliance with policies; approve transactions, code paper receipts and maintain records.
Partner with Budget Analyst to track budget trends to ensure fiscal responsibility, creating periodic expense reports for all accounts as needed.
Oversee reconciling of accounts.
Payroll Management Oversee the payroll process for faculty, staff, and visiting scholars.
Initiating ISRs as needed.
Review all payroll budgets for accuracy.
Administration & Facility Management Manage, monitor, and coordinate office space needs as necessary with the Office of Facilities Management.
Maintain a key tracking system for all keys issued to faculty, staff, and students.
Coordinate in collaboration with administrative staff all meetings, and special events for each area.
Oversee program and center website maintenance to ensure accuracy and timeliness of content.
Other duties as assigned.
Special Knowledge, Skills, & Abilities Highly organized and efficient with attention to detail.
Work independently as well as part of a team.
Prioritize multiple responsibilities to meet the demands of a high-volume office environment.
Display excellent communication skills, interacting with faculty, students, and staff using tact, diplomacy, and proper judgment.
Maintain a professional business demeanor in all departmental communications, both internal and external.
Proficiency with databases/spreadsheets and JHU financial systems (SAP).
Knowledge of payroll system and budget administration.
Exercise good judgment with full accountability and in compliance with JHU policies.
Readiness to recognize and define problem areas and to recommend/implement corrective action.
Minimum Qualifications Bachelor's Degree in Business, Finance, Accounting or other related field.
Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources ofa department, center or unit.
Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications MBA or Masters in a related field.
Administrative, supervisory, and financial management experience in a university setting.
Classified Title: Administrative Manager Role/Level/Range: ATP/04/PD Starting Salary Range: Min $62,300 - Min $85,650 - Max $109,000 Annually (Commensurate with experience) Employee group: Full Time Schedule: Mon - Friday, 8:30 am - 5:00 pm Exempt Status: Exempt Location: Hybrid/Homewood Campus Department name: Dean Office of Personnel area: School of Arts & Sciences Total Rewards The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting.
Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement.
More information can be found here: https://hr.
jhu.
edu/benefits-worklife/ Please refer to the job description above to see which forms of equivalency are permitted for this position.
If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.
Additional related experience may substitute for required education on the same basis.
For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check.
Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice.
A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University.
In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .
Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.
edu .
For TTY users, call via Maryland Relay or dial 711.
For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.
jhu.
edu .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable.
The COVID-19 vaccine does not apply to positions located in the State of Florida.
Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons.
Requests for an exception must be submitted to the JHU vaccination registry.
For additional information, applicants for SOM positions should visit https://www.
hopkinsmedicine.
org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.
jhu.
edu/health-safety/covid-vaccination-information/ .
The following additional provisions may apply, depending on campus.
Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination.
This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing.
Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers.
Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
• Phone : NA
• Location : 3400 N Charles St, Mason Hall, Baltimore, MD
• Post ID: 9023459759
