BASIC FUNCTION
This position supports the Administrative and Production staff within the Corporate Office.
This position also functions as the Receptionist and greets visitors to the office.
*ESSENTIAL DUTIES AND RESPONSIBILITIES *include the following.
Other duties may be assigned to meet business needs.
· Provide administrative support for the CEO, the CFO, VP of Administration, VP of Land Development, VP of Sales & Marketing, Purchasing Manager, and the Production Manager;
· Overall assistance in organization and task management;
· Sort, open, date all incoming mail; process outgoing mail to include courier, certified, overnight, Fed-Ex, UPS or other deliveries;
· Distribute incoming faxes and Maintain the fax machine;
· Receive and direct incoming phone calls and greet visitors to the Office;
· Update and distribute phone extension directory;
· Provide clerical support to staff, to include filing;
· Order and monitor consumption of office supplies;
· Scan and index completed sales contracts and change orders;
· Distribute sales contracts and change orders using the web portal;
· Forward documents to banks at the request of the CFO and maintain a log of documents sent and to where they were sent;
· Monitor the A/P email address and forward emails to bookkeeping;
· Uphold the company values and adopt the company habits.
Know the company vision, mission, objectives, and continually communicate and reinforce these to subordinates and coworkers;
· Complete weekly time cards in accordance with Company requirements;
· Required to work 5 days per week, 8 hours a day, with overtime (with management approval) and Saturdays if/when needed;
· Must maintain a professional appearance with appropriate work attire;
· Submit suggestions for improvement on processes and procedures;
· Conform with and abide by all regulations, policies, work procedures and instructions;
· Conform with all safety rules and use all appropriate safety equipment;
· Assist with the coordination and organization of Company meetings and events.
*Qualifications/Requirements*
Must be able to read and interpret written documents, letters and forms when needed;
* Must be able to communicate professionally and clearly with Staff, Management and visitors to the Office;
* Ability to work and interact with departments throughout the organization;
* Must be computer literate;
* Must be competent with MS Word, MS Excel and have the ability to learn and work with other software programs.
*Education/Training/Experience*
High school diploma or equivalent as a minimum;
* Some college or degree would be a plus.
*Physical Demands*
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk and hear.
The employee must occasionally lift and/or move up to 25 pounds.
The employee must possess the ability to climb stairs, carry and/or lift materials in order to perform their duties satisfactorily.
Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Incumbent must be able to read documents, letters, forms and reports and communicate verbally, and in writing, to internal and external customers, employees, suppliers and vendors.
*Work Environment*
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the incumbent is expected to spend time in an office environment.
The noise level in the work environment is usually low.
Job Type: Full-time
Pay: $44,000.
00 - $46,000.
00 per year
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Flexible spending account
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Retirement plan
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday
Work Location: In person
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