EXECUTIVE ASSOCIATE I

GRADE 14 LOCATION OF POSITION MDH, Laboratories Administration 1770 Ashland Ave Baltimore, MD 21205 Main Purpose of Job This position provides administrative, management, and personal secretarial assistance to the Laboratories Administration (LA) Director (Executive Service Official) and two (2) Deputy Directors.
Incumbent acts as an intermediary for the Director with the scientific and administrative staff members of all LA Divisions.
This position coordinates and verifies scientific and statistical reporting data, composes and reviews correspondences, prepares expense reports, and interprets Departmental and Administration policies and procedures, services as the travel coordinator for the Administration.
This is an Emergency Essential Position.
This position handles high-level, confidential, and sensitive materials and information in a professional and discrete manner; independently communicates with the Maryland Department of Health (MDH) Secretary's Office and Deputy Secretary regarding correspondence, scheduling meetings, appointments, etc.
on behalf of the Director and Deputy Directors.
Also, has contact with MDH Administrations, including Attorney's General Office regarding legal matters, Office of Human Resources, Payroll, Accounting, Hospitals, local health departments, State Police Crime labs, Medical Examiners, Court, lawyer offices, and the general public, etc.
MINIMUM QUALIFICATIONS Education: Completion of two years of study at an institution of higher education or Associate’s Degree.
Experience: Five years of progressively responsible experience providing administrative support to a senior or executive-level manager.
One year of the above experience must have included Office Management.
Relevant experience in a State or local government agency is desirable.
SELECTION PROCESS This is a Special Appointment position and serves at the pleasure of the Appointing Authority.
A resume must accompany your application.
Applicants who meet the minimum (and selective) qualifications will be included in further evaluation.
The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.
Therefore, it is essential that you provide complete and accurate information on your application.
Please report all related education, experience, dates and hours of work.
Clearly indicate your college degree and major on your application, if applicable.
For education obtained outside the U.
S.
, any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).
Complete applications must be submitted by the closing date.
Information submitted after this date will not be added.
Incorrect application forms will not be accepted.
Candidates may remain on the certified eligible list for a period of at least one year.
The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.
BENEFITS STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS Online applications are highly recommended.
However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W.
Preston St.
, Room 114-B, Baltimore, MD 21201.
Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.
If additional information is required, the preferred method is to upload.
If you are unable to upload, please fax the requested information to 410-333-5689.
Only additional materials that are required will be accepted for this recruitment.
All additional information must be received by the closing date and time.
For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.
Help@maryland.
gov.
Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.